Type: Full-Time, Exempt, Temp Only from March 17 to September 12, 2025 
Location: Based at Active Transportation Alliance’s office in Chicago Loop 
Environment: Hybrid work environment 
Pay: This position pays the pro rata share of an annual salary of $50,000. 

About the Position 

The Active Transportation Alliance produces several events each year, including one of the nation’s largest biking events, Bike the Drive, held over Labor Day weekend.  Candidates should have an interest in event management, vendor coordination, event production and logistics. There will be some travel around the city and region, requiring some (varied) evenings each month and occasional weekends, including Labor Day weekend. 

About the Organization 

Active Transportation Alliance is a non-profit advocacy organization. Our vision is a Chicago region abundant with walking, bicycling, and public transit options to create healthy, sustainable, and equitable communities.  In partnership with thousands of members, hundreds of volunteers and a wide spectrum of community partners, our dedicated team has been working for several decades to create more opportunities for people to travel safely, actively, and enjoyably. 

Active Transportation Alliance is committed to building a team that represents a variety of backgrounds, perspectives and skills and encourages people of all backgrounds to apply. The more inclusive we are, the better our work will be. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion or belief, sex, pregnancy status, national or ethnic origin, age, disability, marital or parental status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. We work to practice the principles of racial equity, diversity, and inclusion in all we do. 

Active Transportation Alliance is a small organization doing big work and that means team members take on projects outside department or role-specific expectations from time to time; we go all in to support each other and our success.   

About the Role – Key Accountabilities 

1. Production & Logistics Management  

• Serve as a production leader at all events: helping with set-up/tear down, packing supplies, liaison with vendors, guiding staff and volunteers, and supporting event logistics. 

• Work with Associate Director of Events to coordinate necessary rentals as needed for site needs. 

• Assist with event supply inventory at storage unit & office, ordering supplies as necessary. 

• Lead food vendor and exhibitor outreach as necessary.  

• Assist with event production duties and related vendor communications. 

• Supervise interns, seasonal hires and volunteers assigned to your area. 

2. Vendor and Exhibitor Communications  

• Communicate with and field inquiries from vendors, exhibitors, and sponsors concerning the festival logistics and load-in instructions. 

• Work alongside the Operations Director and Managing Director of Special Events to track committed exhibitors and festival vendors complete all proper paperwork (contract & COIs).  

• Coordinate and update site materials such as signage, layouts, contact lists, and day-of-event information. 

• Communicate and plan with the Volunteer Coordinator about volunteer placement in festival. 

• Answer and direct public inquiries about events via phone, email and social media.  
   

3. Bike the Drive  

• Serve as Site Manager of the festival for Bike the Drive held over Labor Day weekend. 

• Assist with signage around the festival and for tents. 

• Lead the set-up, operation, and tear down of the festival footprint 

• Scout space and assist Associate Director of Events with determining festival layout and festival maps. 

• Serve as main point of contact for all deliveries and load-in at Butler Field; provide customer service and troubleshoot, as necessary. 

• Oversee bin packing for festival tents and supplies. 

• Assist with training of staff and volunteer managers. 

4. Other 

• Participate in obligatory organization-wide events and activities.  

• Participate in the implementation of ATA’s Racial Equity Action Plan.  

The Must-Haves 

We understand that people gain skills through a variety of professional, personal, educational, and volunteer experiences. If you believe you have the skills to succeed in this role, regardless of your professional or educational background, we encourage you to apply.  

• Great communication, including verbal and written, and customer service skills. 

• Ability to successfully multi-task and self-start.  

• Thrive in a team-based work environment.  

• Communicate and exchange information, adhere to deadlines.  

• Special events experience, especially with large outdoor events.  

• Minimum 1-2 years of special events coordination, production, logistics or related experience with knowledge of the professional standards for event coordination. 

• A passion for the transformational nature of walking, bicycling and transit on social and racial equity, community livability and sustainability; or willingness to learn and celebrate the passion.  

• A commitment to Active Transportation Alliance’s mission, vision and goals.   

• Physical Requirements: Able to: 

• Lift and carry items up to 25 lbs.  

• Operate a computer.  

• Sit at a desk for extended periods.  

• Stand, walk and be on your feet outdoors for extended periods.  

Preferred Experience  

• Valid driver’s license and comfortable driving around Chicago.   

• Spanish speaker or bilingual is a plus.   

• Certification or experience operating a forklift, pallet forks, and passenger utility vehicles. 

Benefits include:  

• Paid personal/sick leave 

• Employer-supported medical/vision/dental insurance 

• Life insurance 

• Short-and long-term disability insurance 

• Pre-tax transit benefit 

• 401k retirement plan 

• Hybrid work environment with at least two days spent in-office with additional days as required by the position